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Office Coordinator
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Job Summary:

The Office Coordinator will provide administrative support for the ongoing operations of the business including database/ERP record entry and maintenance, customer shipping and invoicing, purchasing and inventory, as well as basic reception duties.

Duties and Responsibilities:

  • Timely and accurate entry of production records in the ERP system and creation, maintenance, and archiving of the documentation for the following processes:
    • Job order package creation including appropriate quality and inspection documents
    • Shipping documentation, including some international and customs documentation when required
    • Shop floor time entry records o Material, freight, and other external services quote requests
    • Purchase order creation, materials inventory receiving, and maintenance of the MTR database
    • Review of final job package for completeness and accuracy of data required for costing prior to customer invoicing
    • Liaise with accounting as required for invoicing, credits, account status, etc.
  • Basic reception functions including answering phones, fielding visitors, and contractor orientations
  • Plan, participate, and present ideas that support continued development of the company’s Safety, ISO, Controlled Goods and Marketing programs. Maintain records for these programs as required
  • Maintain company vacation schedule and document the approval process
  • Attend and document company meetings as required
  • Assist with on-boarding of new employees as required
  • Participate in organizational development initiatives as required
  • Maintain a clean and organized office area. Maintain stock levels of all required office supplies
  • Other duties as assigned
  • Provide timely and accurate feedback to the General Manager and other production personnel on the progress of assignments as required
  • Work within required safety practices and procedures as dictated by WCB legislation and established APM Safety Procedures.

Knowledge and Skills:

  • High school diploma; college or technical degree in office administration or related an asset
  • 2+ years as an office administrator, office assistant, or other relevant role is preferred
  • Knowledge of basic bookkeeping principles, office management systems, and procedures
  • Highly proficient at MS Office (Word, Excel, Outlook, etc)
  • Experience with an ERP system an asset
  • Competent in prioritizing and working with little supervision
  • Effective written and verbal communication skills
  • Self-motivated and trustworthy
  • Demonstrate effective written and verbal communication skills
  • Strong interpersonal skills and a team centered mindset
  • Strong desire for continuous improvement
  • Punctual, meticulous, and reliable

Access Precision Machining
3701 - 20th Ave S.E.
Salmon Arm BC V1E 1X9

Phone: (250) 832-7077
Fax: (250) 832-8950

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